An order is created to assign one or more documents to specific users or user groups, once with a defined start and end time.

A rule, on the other hand, is used for a recurring assignment of one or more documents. A rule differs from an order in its flexibility. In a rule, not only can it be determined that, for example, a certain document must be completed every Friday, but it can also be planned in detail which steps are relevant on the respective execution day. A rule defines very individual times at which the system automatically generates orders for processing. For example, if a specific checklist for machine maintenance is to be processed every Friday, a rule is created for this purpose.